This Privacy Notice is primarily directed to prospective students who may want to enrol on one of our programmes or potential student host families.
Einstein 2 English Language Learning fully respects your rights to personal data privacy and are committed to complying with the General Data Protection Regulations (GDPR) which become fully effective on 25 May 2018 as well as the provisions of the Data Protection Act 2018.
This Privacy Statement sets out how Einstein 2 English Language Learning uses and processes any information that you give to us.
We respect your privacy and are committed to protecting your personal information. This Privacy Statement explains how we collect, transfer, process, use and disclose your data and sets out our security practices.
Students information - What we collect
For students or their agents who are currently enrolled with us or have applied to enrol, we collect personally identifiable information (PII) that includes the students name, date of birth, parents’ names, home address, student and parents contact phone numbers, parents email addresses, school reports, curriculum vitae, next of kin details and copies of Identity documents.
Host family information - What we collect
For Garda Vetting purposes we must collect and safely store copies of identity documents, official proof of address documents, full name, date of birth, email and contact phone numbers for all family members over 16 years of age.
For successful student placement, we need your full address and eircode, contact numbers, names of all family members at home, their ages and genders, interests and hobbies, pets and special dietary information if applicable.
How Host Family Personal Information is used
Any personal data furnished will be used for the purpose for which it has been supplied for and will be treated with the highest standards of security and confidentiality, strictly in accordance with Data Protection Act 2018. Einstein 2 English Language Learning collects and uses personal information (PII) to deliver our Academic programmes and related host family services. Host family information will only be disclosed to the relevant student agencies or in the case of individual web bookings, to the student’s parents, if under 18 years of age.
By providing PII we may use the information for the following reasons:
- To consider your application to become a host family.
- To consider students’ suitability for placement in your accommodation
- To respond to your requests.
- For feedback purposes.
- For booking and host family recruitment purposes.
How student information is used:
- To process the student’s application to study with Einstein 2 English Language Learning.
- Host family placement compatibility.
- Feedback and testimonials.
- Emergency situations.
Einstein 2 English Language Learning hold personal individual student data for the duration of the programme. Students names and parents contact details, will be stored indefinitely for marketing, reference and report purposes unless Einstein 2 are requested by the student or his/her parents to remove them.
Host families must advise the GDPR Representative that they not longer wish to be on our data base. Every individual has the right to withdraw their consent and have their personal information erased at any time.
Right of access – you have the right to request a copy of the information that we hold about you in accordance with Section 86 of the Data Protection Act 2018;
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete in accordance with Section 87 and Section 89 of the Data Protection Act 2018;
Right to erasure – in certain circumstances, you can ask for the data we hold about you to be erased from our records in accordance with Section 87 and Section 89 of the Data Protection Act 2018;
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing in accordance with Section 87 and Section 89 of the Data Protection Act 2018
Right of portability – subject to certain restrictions, you have the right to have the data we hold about you transferred to another organisation where we hold it in electronic form. This right of data portability applies to:
(i) personal data that we process automatically (i.e. without any human intervention);
(ii) personal data provided by you; and
(iii) personal data that we process based on your consent or in order to fulfil a contract.
Right to object – you have the right to object to certain types of processing such as direct marketing.
All of the above requests can be directed to Einstein 2 English Language Learning GDPR Officer at our Head office, contact details below.
Post: GDPR Representative,
Einstein 2 English,
Eircode A67 E093.
Tel (0404) 25890
In the event that you may wish to make a complaint about how your personal data is being processed by us or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority:
Data Protection Commissioner: Office of the Data Protection Commissioner. Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland. Phone +353 (0761) 104 800 | LoCall 1890 25 22 31 | Fax +353 57 868 4757 | email
Personally Identifiable Information (PII) Protection
Einstein 2 English Language Learning will take all appropriate measures to protect your personal information. When the we use a third-party service provider, that provider will be carefully selected and will be contractually required to use appropriate measures to protect the confidentiality and security of personal information. Einstein 2 English Language Learning use a variety of security technologies and procedures to help protect your PII from unauthorised access, use or disclosure.
Unfortunately, information via the Internet or a mobile phone may not be completely secure. Although we will do our best to protect your PII, Einstein 2 cannot guarantee the security of the PII you transmit to our website. Any transmission is at your own risk. While we cannot guarantee that loss, misuse or alteration to data will not occur during transmission, once we have received your information, we will employ appropriate technical security measures to protect your data.
Einstein 2 English Language Learning takes its obligations very seriously and adopts the strongest line in relation to the misuse of customer information by any of its staff. Any breach of trust regarding the confidentiality of information is treated as serious misconduct under the Disciplinary Code and can lead to sanctions up to and including dismissal.
Sharing PII with third parties
We may disclose your information to contracted companies who act as “data processors” on our behalf. Our data processors include external consultants, professional advisers such as lawyers, software and technical support providers, IT consultants and marketing technology platforms and suppliers. We only share information with third parties who help us in the delivery of our services to you. These third parties may not use that information for any purpose other than assisting us in providing these services.
Any contact information that you provide through our system will not be sold/ rented/leased to any third party for selling or marketing to you. We will only provide third party companies with the personal information they need to deliver the appropriate service.
We require all companies providing such support services to meet the same standards of data protection as our own. They are prohibited from using the information for their own purposes. We do not allow service providers to use your PII for their own activities.
Where the Einstein 2 English Language Learning transfer personal data information to countries outside of the EEA, (European Economic Area), we ensure that the third parties have an adequate level of data protection and adhere to GDPR.
Information from outside sources
Einstein 2 may also collect legally obtained information from third parties to add to our existing user databases, for example, references. Such Information will only be collected and used by us to fulfill our services to our students and host families.
Links to other websites
Our website may from time to time provide links to or embed third party websites. This Privacy Statement does not apply to those websites. If you choose to enter such a linked site, you agree that we are not responsible for the availability of such websites and do not review or endorse and shall not be liable, directly or indirectly, for:
- How these websites treat your PII
- The content of such websites
- The use that others make of these websites.
Please ensure you check the legal and privacy statements posted on each website or mobile application you access before entering any PII.
We may occasionally update this Privacy Statement. We encourage you to periodically review this Privacy Statement to stay informed about how we are helping to protect the PII we collect.